Accessible Role Descriptions – Detailed Checklist

Follow these steps to make your volunteering roles inclusive and accessible.

1. Use Clear, Inclusive Language

• Avoid jargon, acronyms, and technical terms.

• Keep sentences short and direct.

• Write in a friendly, welcoming tone.

2. Structure the Role Description Clearly

Include these sections:

• Role title

• Purpose of the role

• Key tasks and responsibilities

• Skills and experience needed (if any)

• Time commitment and flexibility

• Location (in-person, remote, hybrid)

• Support and training provided

• Accessibility and inclusion details

• Contact information

3. Address Accessibility Up Front

• State your commitment to welcoming disabled volunteers.

• Mention available formats (large print, Easy Read, audio).

• Describe the physical environment (e.g., step-free access).

• Offer flexible or remote options where possible.

4. Be Flexible and Person-Centred

• Highlight flexible hours or tasks.

• Avoid strict requirements unless essential.

• Emphasise that training and support are available.

5. Remove Barriers

• Mention if you cover expenses (e.g., travel, childcare).

• Be transparent about checks like DBS/PVG and offer help.

• Avoid assumptions about the “typical volunteer.”

6. Promote the Value of the Role

• Explain how the role helps your mission.

• Highlight benefits for the volunteer, such as skills or social connections.